Pick-Up Catering

Simple • Budget-Friendly

Pick-up catering is a great option for smaller gatherings, family celebrations, office lunches, and budget-conscious events where full service or delivery is not needed. Orders may be picked up from our office at Gypsy Soul Catering at a pre-determined pickup time.

Important Details

Food will be packaged in transport-friendly catering containers
No catering equipment is included
No plates, napkins, or cutlery are included
No setup or delivery is provided

Clients are responsible for:

Transporting the food to their event location
Providing serving equipment, plates, and utensils
Serving the food and handling cleanup

Drop-Off Catering

Simple • Convenient

Service Fee: $150 per 50 guests (In addition to menu pricing)

Events with more than 50 guests incur an additional $3.00 per guest

Drop-off catering is ideal for casual gatherings, office events, family celebrations, and smaller weddings where staff service is not required.

Included With Drop-Off Catering

Delivery within 30 miles
Professional setup of catering equipment
Aluminum wire chafers with 6 hour sterno flames for hot foods
Premium disposable plates
Premium disposable cutlery
Premium disposable napkins
Premium disposable service spoons and tongs
White linen-feel paper table coverings for buffet tables
Potable hot water for chafing dishes

Client Would Be Responsible for the following with Drop-Off Catering -

1. Confirm your event start time when guests will be arriving. We schedule your drop off 1-2 HOURS prior to guests arriving. This gives us ample time to unload, setup and depart prior to guests arrival.

2. You must have Buffet Tables setup and ready for your food buffet. Have these placed in the exact space you want your guests to serve themselves.

3. Open parking space available near the entrance at your event space or venue upon our arrival.

4. If your event space is not on the ground level and does not have an elevator, this must be communicated prior to the event.

5. You would be responsible for ensuring someone is present after we leave since there will be lit flames.

6. You would be responsible for removing any lids prior to your dinner service starting.

7. You or your guests would be responsible for self-service and clean up.

Full Catering Service

Staffed Service at Your Venue

For couples and hosts who want a fully managed dining experience, our full catering service provides professional staff and elevated buffet presentation.

Service Fee: $695 for up to 50 guests (In addition to menu pricing)

Events with more than 50 guests incur an additional $13.90 per guest

This service includes professional catering staff for up to 8 hours for:

Catering Equipment setup
Food service
Ongoing buffet maintenance
Bussing/Cleanup
Elegant service ware and décor
Gratuity is not included

Included Equipment in Full Catering Service

Premium disposable plates - White
Premium disposable cutlery - Silver, Gold, Black or Wood
Premium disposable cups - Clear
Premium disposable napkins - White
Beverage dispensers with display stands
Decorative platters and serving bowls
Decorative chafing dishes with warming flames
Buffet décor and flowers with multiple styling options

Full Catering Staff Responsibilities

Our team provides professional setup, food service, and cleanup for all food and beverage items listed on your catering invoice.

Setup & Preparation

Our staff will arrive prior to your event start time to unload equipment and establish prep space.
Your venue must provide a kitchen or prep area with a working sink.

If the venue does not have a designated prep space, a catering tent or truck with potable water will be required.

Additional Cost: $495

Tables & Linens

We provide Buffet Tables and Linens for all food and beverage items on our invoice.

Buffet Linen Options: White • Ivory • Navy Blue • Black

Please note: We do not set up, move, or tear down guest tables or chairs.

Please note: Guest Tables linens or extra linens must be rented separately.

Service & Equipment

We provide all catering equipment and disposable service items needed for menu items listed on the invoice, including plates, cups, napkins, and cutlery.

Our staff will:

Maintain and refill food buffets & stations
Any food, beverages, equipment, or service items not included on the invoice are the client’s responsibility to provide, display, and maintain.
Cake cutting & Plating is $1 per person for cake we do not provide.

Ceremony Considerations

If your event includes a ceremony, all catering setup will be completed before guest arrival, and staff will pause service noise during the ceremony.

Cleanup

Our team will bus disposable items, clean areas used for food service, place leftovers in designated cold storage, and maintain trash liners during the event.

Trash will be placed in the venue’s designated dumpster.

Additional fees may apply:

$150 if the dumpster is more than 50 ft from the venue
$450 if the venue requires off-site trash removal

Catering Terms

Reservation Deposits

To reserve your event date, the following non-refundable deposits are required:

Pick-Up or Drop-Off Catering: $100 deposit
Full Catering Service: $500 deposit

Deposits are non-transferable.

Final Payment

The remaining balance must be paid by the following deadlines:

Pick-Up / Drop-Off Catering: Balance due 3 days before the event
Full Catering: Balance due 10 days before the event

Accepted Payment Methods

Payments may be made by:

Cash
Check
Venmo
Zelle
Bank Transfer
Credit Card - 4% processing fee applies to bank transfers and credit card payments.

Guest Count Changes

Guest count adjustments may be made within the following timeframes:

Pick-Up / Drop-Off Catering: Up to 3 days before the event
Full Catering: Up to 10 days before the event

Menu Changes

Menu adjustments may be made within the following timeframes:

Pick-Up / Drop-Off Orders: Up to 3 days before the event
Full Catering: Up to 10 days before the event